Bishopsgate Institute is looking for a full-time Venue Hire & Events Planner on a 12-month maternity cover basis.  

You will join us as an experienced Venue Hire & Events Planner to help develop the venue hire and events offer for a broad range of clients and stakeholders. You will plan, coordinate and administer a broad range of events happening across Bishopsgate Institute, including conferencing and commercial hire clients, rehearsals, filming and partner events. You’ll manage the relationship with those clients whose events you plan and be their first point of contact (including on the day, if needed).

You will support the Venue Hire & Events Planning Manager and the senior team to achieve Bishopsgate Institute’s venue hire strategic objectives as part of the overall business objectives.

Role purpose and key objectives

To plan, coordinate and administer all events happening across Bishopsgate Institute.

To be responsible for the logistical and contractual arrangements and requirements for allocated events in order to ensure that all delivery teams are briefed clearly, the event runs smoothly, and the client is highly satisfied.

To maintain and develop good client and supplier relationships connected with events, including with internal stakeholders, to analyse trends in enquiries and market offer and ensure excellent customer service.

To nurture and manage client relationships, including in-person attendance on the day of the event or specific invigilation, if required.

An “event” is:

Any activity happening throughout the premises or associated with Bishopsgate Institute including, but not limited to:

• Any commercial hire event (such as exam bookings, conferences or corporate meetings)
• Rehearsals, read-throughs, auditions and other non-public activity
• Filming and photography shoots
• The full remit of our social dance programme and activity.
• Any public event such as theatre and music performances, dance events and festivals, salons and talks, archive launches, yoga classes, Open House and library tours

Application deadline: Monday 17 March 2025 at 10am

Interview date: Friday 21 or Monday 24 March 2025

Successful applicants will demonstrate a keen understanding of Bishopsgate Institute’s unique offer, and a passion for the work we do here.

We only accept direct applications, and we do not accept CVs. Please no agencies.

To apply, please click the link below:

We value and celebrate diversity, and we welcome applications from under-represented communities in our sector, including Black, Asian, and Minority Ethnic communities, LGBTQ+, non-binary, neurodiverse and disabled candidates. We want to make sure we represent the society in which we work but recognise that the cultural sector still has much work to do in this area.

If you have any questions on our hiring process or inclusivity policies, please contact us via HRAdmin@bishopsgate.org.uk